Privacy Policy

Oxton Journals is committed to protecting the personal data of every user of the platform — authors, coauthors, reviewers, editors and readers. This policy describes which data we collect, why we collect it, how it is protected and which rights data subjects hold. The platform is operated in compliance with the Brazilian General Data Protection Law (LGPD — Lei nº 13.709/2018) and aligned with the principles of the European GDPR.

Data We Collect

The platform collects only the data necessary for scholarly publishing: identification and academic data provided at registration (name, e-mail, affiliation, country, ORCID iD, areas of expertise); editorial records generated by the use of the platform (submissions, declarations, reviews, decisions, messages and timestamps); and minimal technical records (IP address and date/time of critical actions) kept for security and auditability of the editorial process.

Purpose and Legal Basis

Personal data is processed exclusively for editorial purposes: managing submissions and peer review, communicating editorial decisions, publishing accepted articles with their authorship metadata, issuing reviewer certificates and maintaining the permanent scholarly record. Processing is based on the execution of the publishing relationship requested by the user, on legitimate interest in the integrity of the scientific record and on legal obligations applicable to publishers.

What We Never Do

• We do not sell, rent or trade personal data;
• We do not share data with third parties for marketing;
• We do not use editorial data (manuscripts under review, reviewer identities) for any purpose outside the editorial process;
• We do not profile users for advertising.

Publication Data

Authorship information of published articles (names, affiliations, ORCID iDs, corresponding e-mail when authorized) is part of the permanent scholarly record and is published openly with the article, as is standard in scientific publishing. Reviewer identities are never published and are protected by the double-blind model.

Security and Retention

Data is stored with access control by role, password hashing, protected file storage outside the public web root and audit logging of critical actions. Editorial records are retained for as long as required by the integrity of the scholarly record; account data is retained while the account is active.

Your Rights

Data subjects may request access, correction, portability or deletion of their personal data, and may object to specific processing, by writing to editorial@oxtonjournals.com. Requests are answered within the legal deadlines. Deletion requests are honored to the maximum extent compatible with the editorial record-keeping obligations of scientific publishing (e.g., published authorship cannot be erased without a formal retraction process).